Built for how property managers actually work.
The operations layer your accounting software was never designed to be.
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Building Health Scores
Every building gets a 0–100 composite score based on compliance status, open maintenance tickets, and lease stability. Color-coded at a glance — green, amber, or red.
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Renewal Pipeline & Options
Every tenancy expiring in the next 24 months, ranked by urgency, with the square footage and rent at stake per tier and each tenant's rate against the building average. Record the lease's notice clause and the pipeline counts to the decision date, not the expiry — and says what a missed date costs: an option lapses in your favour, an auto-renewal locks you in for another term.
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Leasing Conversations
Every interested party gets its own thread — the sitting tenant's renewal and each competing prospect — with dated notes and a likelihood rating. Flag a tenant asking about more space, downsizing, or subletting without disturbing where their renewal stands. Lease paperwork is tracked from draft to executed, and spec sheets and a vacancy report generate in one tap.
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Ask SitelyIQ
AI-powered Q&A about any building in your portfolio. Ask about vendor performance, equipment specs, upcoming compliance deadlines, vacancy trends — and get answers backed by your actual data.
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Closed-Loop Vendor Dispatch
Dispatch a job through SitelyIQ — the vendor gets an email with the details and an Accept button, no login required — or send from your own Outlook and keep the thread in your inbox. Either way, the ticket records exactly how and when the vendor was contacted. After accepting, vendors send progress updates and completion notes through a simple web link, and you're notified at every step.
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Quote Management
Request quotes by email and give vendors a no-login form to submit their price, notes, and a quote document on their own letterhead — the amount lands on the ticket, the document lands in your inbox. Compare bids side by side, award the winner, and the job moves to Ready to Dispatch. Nothing is sent to any vendor until you explicitly send it.
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Service Contracts & Scheduled Visits
Keep every service contract in one place — vendor, term, cost, and emergency/routine SLA response times — with its scheduled visits linked right on the contract. One agreement can cover many buildings at their own quoted prices, with line items, service seasons that show off-season rather than false expiry, and auto-renewal terms that surface the cancellation-notice deadline. A week before a scheduled visit's target date, SitelyIQ stages the work order with the vendor pre-filled and notifies you that it's ready to dispatch. You decide when the vendor hears about it. Monitoring-style contracts with no site visits are tracked too.
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Equipment Registry — Photograph It, Don't Type It
Photograph an equipment data plate instead of typing serial numbers. AI fills in what it can read — brand, model, serial number, capacity, specs — wherever the data is available and legible. You review and verify every extraction before saving, correcting or completing any fields manually. Supports HVAC, electrical panels, fire systems, sprinkler risers, meters, and more.
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Compliance Monitoring
Insurance certificates, fire inspections, backflow tests, and vacant unit walks — tracked to expiry, with reminders at 35, 20, 5, and 0 days. Fire certificates roll up their linked reports, and an open deficiency turns the certificate red regardless of dates: current paperwork never masks an unresolved problem. Tenant certificates capture the limits that matter — including tenant's legal liability — and coverage is auditable building by building.
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Vacant Unit Inspections
Structured 9-area inspections with security checklists and photo uploads. Assign to contractors, track inspection history, and catch problems before they become expensive.
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QR-Enabled Field Logs
External trades check into a property instantly without downloading an app or creating a login. SitelyIQ generates unique QR links for each building within your dashboard — you get a timestamped record of who visited, when, and what they did. Physical printing and on-site placement of QR labels is managed by the property owner.
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Push Notifications
Real-time alerts when vendors accept dispatches, contractors check in at sites, lease conversations move, or compliance deadlines approach — delivered to your phone once SitelyIQ is installed to your home screen. Each team member filters their own alerts by building and by activity type, so a PM covering two sites isn't buzzed about the other thirty.
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Weekly Digest Email
One email a week, on the day each person chooses, covering only your buildings: open and stale tickets, compliance coming due, scheduled services, the week's lease activity, and renewal decisions falling inside 60 days. Each person picks their own sections. The week nobody opens the app, the email still arrives.
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Centralized Vendor Directory
Stop hunting through personal phones and old email threads for the right contractor. Keep your firm's approved vendor network in one searchable directory — filterable by building, trade specialty, and insurance status, with each vendor's job and site-visit history on their page.