Every building, every vendor, every deadline — one platform.

Every building gets a 0–100 composite score based on compliance status, open maintenance tickets, and lease stability. Color-coded at a glance — green, amber, or red.

Every tenancy expiring in the next 24 months, ranked by urgency, with the square footage and rent at stake per tier and each tenant's rate against the building average. Record the lease's notice clause and the pipeline counts to the decision date, not the expiry — and says what a missed date costs: an option lapses in your favour, an auto-renewal locks you in for another term.

Every interested party gets its own thread — the sitting tenant's renewal and each competing prospect — with dated notes and a likelihood rating. Flag a tenant asking about more space, downsizing, or subletting without disturbing where their renewal stands. Lease paperwork is tracked from draft to executed, and spec sheets and a vacancy report generate in one tap.

Plain-language questions about any building in your portfolio, answered from your own recorded data. Ask about vendor history, equipment specs, upcoming compliance deadlines, vacancies — and if something isn't recorded, it says so instead of guessing.

Dispatch a job through SitelyIQ — the vendor gets an email with the details and an Accept button, no login required — or send from your own Outlook and keep the thread in your inbox. Either way, the ticket records exactly how and when the vendor was contacted. After accepting, vendors send progress updates and completion notes through a simple web link, and you're notified at every step. When the vendor reports the job complete, the ticket stays open until you sign off — your name and the time go on the record, and a completed job can be reopened with a reason if the problem comes back.

Request quotes by email and give vendors a no-login form to submit their price, notes, and a quote document on their own letterhead — the amount lands on the ticket, the document lands in your inbox. Compare bids side by side, award the winner, and the job moves to Ready to Dispatch. Nothing is sent to any vendor until you explicitly send it.

Keep every service contract in one place — vendor, term, cost, and emergency/routine SLA response times — with its scheduled visits linked right on the contract. One agreement can cover many buildings at their own quoted prices, with line items, service seasons that show off-season rather than false expiry, and auto-renewal terms that surface the cancellation-notice deadline. A week before a scheduled visit's target date, SitelyIQ stages the work order with the vendor pre-filled and notifies you that it's ready to dispatch. You decide when the vendor hears about it. Monitoring-style contracts with no site visits are tracked too.

Photograph an equipment data plate instead of typing serial numbers. AI fills in what it can read — brand, model, serial number, capacity, specs — wherever the data is available and legible. You review and verify every extraction before saving, correcting or completing any fields manually. Supports HVAC, electrical panels, fire systems, sprinkler risers, meters, and more.

Insurance certificates get internal reminder emails 25, 15 and 5 days before expiry and on the day they lapse. Fire certificates, backflow tests and vacant-unit inspections are tracked to their due dates on the Compliance Board, in the weekly digest and in each building's health score. Fire certificates roll up their linked reports, and an open deficiency turns the certificate red regardless of dates: current paperwork never masks an unresolved problem. Workers’ comp clearances (WSIB in Ontario) sit on the same register, dated to the Board’s cycle, and the dispatch screen warns before you send construction work to a vendor without a valid one. Tenant certificates capture the limits that matter — including tenant's legal liability — and coverage is auditable building by building.

Structured 9-area inspections with security checklists and photo uploads. Assign to contractors, track inspection history, and catch problems before they become expensive. The unit’s lockbox code lives on the unit for the whole team — with a photo of where the box is — and retires itself when the unit leases.

External trades check into a property instantly without downloading an app or creating a login. SitelyIQ generates unique QR links for each building within your dashboard — you get a timestamped record of who visited, when, and what they did. Physical printing and on-site placement of QR labels is managed by the property owner.

Real-time alerts when vendors accept dispatches, contractors check in at sites, lease conversations move, or a scheduled visit is ready to dispatch — delivered to your phone once SitelyIQ is installed to your home screen. Each team member filters their own alerts by building and by activity type, so a PM covering two sites isn't buzzed about the other thirty.

For each person who turns it on: one email a week, on the day they choose, covering their own buildings or the whole portfolio — open and stale tickets, compliance coming due, scheduled services, the week's lease activity, and renewal decisions falling inside 60 days. Each person picks their own sections. The week nobody opens the app, the email still arrives.

Stop hunting through personal phones and old email threads for the right contractor. Keep your firm's approved vendor network in one searchable directory — filterable by building, trade specialty, and insurance status, with each vendor's job and site-visit history on their page.